What is the purpose of this document?
1. When you deal with Anthony Foley Solicitors you trust us with your information. We take privacy seriously and we are committed to protecting the data you provide to us.
2. Our policy explains when and why we collect personal data about you, how this data is used, the conditions under which it may be disclosed to others and how it is kept secure.
3. Our policy may change from time to time so please revisit this page occasionally to ensure that you are happy with any changes.
Who are we?
Anthony Foley Solicitors are registered with the Information Commissioner as a data controller. The person responsible for Data Protection compliance is Anthony Foley who is our Data Protection Officer. Anthony Foley Solicitors are committed to ensuring personal data is dealt with in compliance with the General Data Protection Regulation and Data Protection Act 2018 and to protect the rights of individuals about whom Anthony Foley Solicitors hold personal data.
We will comply with data protection law. This says that the personal information we hold about you must be:
a. Used lawfully, fairly and in a transparent way.
b. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
c. Relevant to the purposes we have told you about and limited only to those purposes.
d. Accurate and kept up to date.
e. Kept only as long as necessary for the purposes we have told you about.
f. Kept securely.
What information do we collect about you.
Personal data, or personal information, means any information about an individual from which that person can be identified.
We will collect, store and use the following categories of personal information about you:
- Personal details
- Financial details
- Business activities of the person whose details we are processing.
We may also collect, store and use the following of more sensitive personal information:
- Information about your health, including any medical condition, health and sickness records.
- Information about criminal convictions and offences.
Disclosure of your personal data
We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:
a. Where we need to perform the contract we have entered into with you, i.e. for the provision of legal advice.
b. Where we need to comply with a legal obligation.
c. Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
d. Where such disclosure is necessary to protect the safety or security of any person.
e. Where it is needed in the public interest or for official purposes to lawfully assist the police or security services with the prevention and detection of crime or terrorist activity.
How we will use the information about you
We collect information about you so we can
• Identify you and provide the services requested.
• Communicate with you on any matter relating to the conduct of your instructions in general.
• Progress your matter.
• Conduct research, statistical analysis or behavioural analysis.
• Detect and prevent fraud.
• Customise our website and its content.
• Notify you of any changes to our website or to our services that may affect you.
• Improve our services.
Who will we share your personal information with
We may have to share your data with third parties, including third-party service providers.
We require third parties to respect the security of your data and to treat it in accordance with the law.
Who your information might be shared with
We may disclose your personal data to:
• Law enforcement agencies in connection with any investigation to help unlawful activity.
• Our insurers.
• External auditors
• Regulatory bodies
We will not share your data with any third parties without your consent.
Where you authorise us we may also disclose your information to your family, associates or representatives and we may also disclose your information to debt collection agencies if you do not pay our bills.
Keeping your data secure
We will use technical and organizational measures to safeguard your personal data, for example:
• Restricted access
• Use of passwords
• We store your personal data on secure servers
We will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us.
We will keep your information throughout the period of time that we do work for you and afterwards for a period of 6 years as we are required to do so by law.
Rights of access, correction, erasure, and restriction
Your duty to inform us of changes
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us.
Your rights in connection with personal information
Under certain circumstances, by law you have the right to:
- Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
- Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
- Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
- Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
- Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
- Request the transfer of your personal information to another party.
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact our Data Protection Officer, Anthony Foley, by telephone on 01254 391223 or by email firstname.lastname@example.org
Right to complain
If you are unhappy with how we are using you information then in the first instance you should contact our Data Protection Officer and if your complaint remains unresolved then you can contact the Information Commissioner’s Office, details available at www.ico.org.uk